WOLSELEY HORNET SPECIAL CLUB PRIVACY NOTICE
The Wolseley Hornet Special Club [WHSC] respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities, events and sale of spares.
Collecting your information
We collect your information when you fill in membership application or renewal forms and event entry forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.
If you are under 18 years old we may also ask for information from your parent or guardian.
Using your information
We use your information when you first apply to become a member of WHSC and then to administer and renew your club membership and provide you with member benefits. We also use your information when you enter club events. For events, we may publish some of your information in the programme and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you.
We may ask you for emergency contact and next of kin details which we will only use in an emergency and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.
We will not sell your information to another organisation.
To support your lifetime relationship with motoring and WHSC and to keep WHSC historical records we may keep your information indefinitely unless you ask us to delete it.
Sharing your information
We may share your information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA Registered Clubs, with medical personnel, or any other person if we have to comply with a legal obligation. We may also share your information with service providers, for example to print programmes, post magazines, etc.
When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line purchase and payment.
We will publish a selection of your information in the Members Directory in the members’ area of the web site, but only if you have agreed that we can do this by giving us your clear consent. You can change your mind at any time just by letting us know.
Security for your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.
Your information is held on paper and on a cloud based database which is only accessible by the WHSC Membership Secretary and Registrar.
You may ask us not to publish your information in the Members Directory in the members’ area of the WHSC website
You are entitled to a copy of the information we hold about you and to ask us to correct any inaccuracies.
You may ask us to stop using your information and to delete it from the database, although we will maintain a skeleton set of your information. If you ask us to do this we may not be able to fully continue our contract with you.
You may make a complaint to the Information Commissioner (www.ico.org.uk).
This privacy notice was last updated on 20 August 2018. We will communicate any changes to you.